Managing Manufacturer Payment Terms in Brandwise

 

 

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TABLE OF CONTENTS

Managing Payment Terms on your 100 Server

Adding/Editing/Deleting Global Payment Terms

Adding/Editing/Deleting Payment Terms for Each Vendor

Updating Payment Terms on your Reach 2.0 Website

Adding/Editing/Deleting Payment Terms in Brandwise Passport

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Managing Payment Terms on your 100 Server

 

Follow this guide to update the Payment Term settings in your Brandwise 100 system and/or turn on the Credit Card required flag. No matter what the payment term is named, having the “Credit Card?” box selected will both allow and require the order writer to apply a credit card prior to being able to confirm the order.

NOTE: This will affect Play for iPad, Play for PC, Reach Sites

 

Adding/Editing/Deleting Global Payment Terms

 

Found in: Setup/Corporate Settings/System Configuration/Payment Terms Tab 

 

Note: Your agency’s global payment terms are set up here and subsequently made available for use during the Vendor (Supplier/Brand) setup, as well as the sales order screen.

Adding a Global Payment Term

Type the Payment Term in a blank field under Description and an exact match to that Description for the associated Code (copying and pasting from the Description into the Code would be easiest). MarketTime recommends the following set of global payment terms, to accommodate brands that use mtCharge and those that use a connected gateway.  Note that the text must be typed exactly as it appears below, minus the asterisk, to enable your brand partners on mtCharge to process the orders you transmit to them.

 

Credit Card*	Net 30-mtCharge with ACH
ACH/Bank Transfer	Net 45-mtCharge with ACH
Net 30-mtCharge with CC*	Net 60-mtCharge with ACH
Net 45-mtCharge with CC*	Net 90-mtCharge with ACH
Net 60-mtCharge with CC*	Net 120-mtCharge with ACH
Net 90-mtCharge with CC*	See Special Instructions
Net 120-mtCharge with CC*

 

* When adding these options, the term must be flagged as needing a Credit Card (“Credit Card?”)

 

Editing Global Payment Term: Click in the text field to edit the Payment Term text. 

Deleting Global Payment Term: Click on the Red block to remove a Payment Term. You can only remove Payment Terms that are not used on a previous Sales Order. 

 

 

Adding/Editing/Deleting Payment Terms for Each Vendor

 

Found in: Setup/Suppliers/ Suppliers/Payment Terms 

 

Once you have completed Step 1, you will need to ensure that the correct payment terms are selected for each brand.  mtCharge payment term options should only be selected for those brands utilizing mtCharge. A list of your brands and their use of mtCharge or a connected gateway can be pulled for you by emailing the MarketTime Payment Services team at mtcharge@markettime.com.

 

Adding Vendor Specific Payment Term

Please do not add any additional terms than what you just did in Step 1. Should you need to add something back in from an accidental deletion, select a payment term from the Payment Term dropdown in a blank field. Click on the right arrow asterisk button to begin with a new record. Again, please ensure any CC backed terms are written as shown in Step 1 and indicate that CC is required by checking the “Credit Card?” box.

Editing Vendor Payment Term

Click in the text field to edit the Payment Term text. 

 

Deleting Vendor Payment Term

Click on the Red block to remove Payment Term. Deleting a payment term for a Vendor from the Vendor screen will inactivate (no longer be visible and selectable when writing orders) the term for that Vendor only. To make a global deletion of a payment term, see Step 1.

• Allowed Systems: Determines where these terms can be used, i.e. mtPlay/Pro, Reach.

 

 

Updating Payment Terms on your Reach 2.0 Website

 

A few additional steps are required if you also receive orders through a Reach 2.0 site. After your changes have been made to the 100 Server in Part 1, you, and your vendors (suppliers/brands) will need to replicate the edits in Passport to ensure that payment terms are consistent across all shopping channels.

 

Why Part 2 is Important… When a Customer is shopping on your Reach site, they are only provided with the payment options visible in each Vendor’s Passport; NOT what you have indicated as preferred for your Agency in the 100 system or your Agency’s Passport.

 

 

Adding/Editing/Deleting Payment Terms in Brandwise Passport

Found in: Passport/Admin/General Settings/Payment Options

 

Step 1: Request that each of your Vendors edit their Passports, aligning with the payment option best practices shown in the table below.

 

Vendors with mtCharge	Vendors with a 3rd-Party Gateway
Credit Card	Credit Card
ACH/Bank Transfer	See Special Instructions
Net 30-mtCharge with CC
Net 45-mtCharge with CC
Net 60-mtCharge with CC
Net 90-mtCharge with CC
Net 120-mtCharge with CC
Net 30-mtCharge with ACH
Net 45-mtCharge with ACH
Net 60-mtCharge with ACH
Net 90-mtCharge with ACH
Net 120-mtCharge with ACH
See Special Instructions

 

Note that all payment options are visible to all Vendors, regardless of if they are using mtCharge or a 3^rd-party gateway.

 

1. The Vendor should select only the options relevant to their respective gateway, using the ‘edit’ and ‘delete’ action or by clicking on “add payment option” below the table.
2. Make the option available to “Both” as shown in the image below.

 

Step 2: Add the mtCharge payment options to your Agency Passport in the same fashion. Note that all options currently in your list should be left alone as they are still applicable to your other connected Vendors.