Posting Invoices & Commissions

Once a Check as been entered into MarketTime, the next step is usually to post invoices/commissions to the intended orders.

What you'll learn

• How to post invoices and commissions to orders
• How to edit existing invoices
• How to change the status of an order during invoice/commission entry

TABLE OF CONTENTS

• Preparing for Invoice/Commission Entry
• Editing existing Invoices
• Manually editing the Status of an Order during Invoice/Commission Entry

This process is done from the Commissions screen found under the Order Payments option in the Navigation Menu.

Preparing for Invoice/Commission Entry

The most efficient way to begin is to filter by the Manufacturer for which you'll be posting for (1), then filter by the Check you've entered (2). This will ensure that your view is focused on a smaller amount of data, which helps with efficiency and the ability to check your work.

After you've selected the Manufacturer and Check you'll be working on, you will click on Quick Entry:

The resulting window allows you to manually find the order you want to work on, or search by PO (1) or Customer Name (2), the former usually being the quickest way to do so:

When searching by PO, if the PO you entered is unique, the order will be opened, and you'll be presented with the entry screen. 

Within this window you will see basic information about the order, the entry section, and any additional Invoices that may already be attached to this order :

Adding your Invoices/Commissions is done in the entry section, using TAB to go from field to field.

Once you've completed your entry, click Finish & Close to finish this order.

Repeat the steps above to continue posting Invoices/Commissions for your check(s) as needed, the summary for your work is found on the Commissions screen (provided you've used the Filter by Check option).

The Remaining Balance of the check may be viewed here as well:

The Recent Commissions button will show you the recent entries done within a set amount of hours.
You can filter the resulting report by Manufacturer and last number of hours as well as export the information into an Excel file.

Editing existing Invoices

To edit an invoice that has already been entered into MarketTime, you may use the Invoice Search feature (or the other search/filter tools available on this screen) to find your desired invoice:

Once you've located the invoice, click on the blue arrow icon to the right of the order found, and choose Edit Commission.

This allows you to view any invoices attached to the order selected, and use the "pencil" icon to edit it:

Manually editing the Status of an Order during Invoice/Commission Entry

When entering in invoices, there are times when you know you may not receive the full invoice-able amount of any given order. In these cases, you may want decide to mark the order as PAID (or any other status), so it doesn't linger as an OPEN order.

This may be done during the process of posting invoices/commissions.

Once you've located your desired order, the Status drop-down in the top right corner of the window allows you to override the status to whatever you deem fit:

INCOMPLETE - This is an order that has made it to the Finalization screen, but is missing a required piece of information such as an Order Code, Payment Terms, or Shipping Terms. Incomplete orders may not be transmitted to Manufacturers.

OPEN - This is an order that has been finalized and saved, and may be transmitted to Manufacturers or Customers.

QUOTE - This status is discretionary, and usually indicates that the order is not yet ready to be transmitted to the Manufacturer.

TRANSMITTED - This is an order that has been transmitted to the Manufacturer. Re-transmitting an order will send a notification to the Manufacturer that the order has been updated, but MarketTime recommends always following up with the Manufacturer for confirmation of the changes.

CANCELLED - This status is discretionary, but usually indicates the order has been cancelled by a party involved with the order. When a Manufacturer updates the status to CANCELLED, the Salesperson on the order is notified. When a Salesperson updates the status to CANCELLED, the Manufacturer is notified, and the Salesperson is given an opportunity to add a note when doing so.

CONFIRMED - This status is discretionary, and is usually used by Salespeople to visually confirm an order within MarketTime once they've received confirmation from the Manufacturer that they've received or processed the order.

PAID - This status appears when an admin user has run the Company Commission Summary, verifying the pay period which this order appears in is correct.

REP PAID - This status appears when an admin user has run the Salesperson Commission Summary, verifying this pay period’s numbers are correct for each Salesperson, and usually indicated impending payment (consult your admins in regards to actually being paid).

COMPLETE - This status signifies that the order has completed the "lifecycle" of an order, has been paid, and can be locked, preventing future edits to it or it's attached invoices.

You will complete the Order Payment process by Balancing Checks next.